Dartmouth has a range of tools available for collaboration, file sharing, and storage. Some allow collaboration in real-time without storing the document in any different location; others allow a document to be stored in a location where members of a group or team can access it when they need; others are for individual use only, providing file storage that is available from any computer connected to the Internet, or file recovery needs.
Storage Capacity: 1 TB per user
File Size Limit: 50 GB maximum per file
Access: Web browser, mobile app, desktop sync client
Data Classification: DISC level 0 to 3 (level 2 or 3 data should not be shared with non-Dartmouth accounts)
More Information: KB article
Setup: Individuals can create, and self-manage membership and permissions
Storage Capacity: 13 TB
Access: Web browser
Data Classification: DISC level 0 to 3 (level 2 or 3 data should not be shared with non-Dartmouth accounts)
More Information: FAQ and
File Sharing Guidelines
Storage Capacity: 1 TB per user
Access: Web browser, desktop folder (Google File Stream)
Data Classification: DISC level 0 to 3
More Information: FAQ and
File Sharing Guidelines
Setup: Individuals can create, and self-manage membership and permissions
Access: Web browser, Outlook 2016 (Windows), mobile devices
Includes: Team calendar, OneNote Notebook
Data Classification: DISC level 0 to 3 (level 2 or 3 data should not be shared with non-Dartmouth accounts)
More Information: KB Article
Setup: Individuals can create, and self-manage membership and permissions
Access: Web browser, but app preferred on Mac, Windows, mobile
Data Classification: DISC level 0 to 3 (level 2 or 3 data should not be shared with non-Dartmouth accounts)
More Information: KB article
Access: Web browser (casual users), desktop application (frequent users)
Special Feature: Consistent records management controls for digital document content
More Information: KB Article
Storage Capacity: 1 TB per user
Access: Web browser, desktop sync app
More Information: KB Article
Access: Permission via request to Dartmouth's IT Service Desk, then accessed via local and VPN connections
Note: No longer creating new shares
Storage Capacity: 50 GB per individual user; 1TB free for lab; additional storage for annual cost
Access: Account creation via Research.Computing@dartmouth.edu, access via local and VPN connections
More Information: KB Article
Access: Web browser
Data Classification: DISC level 2 and 3
More Information: KB Article
Tool Features
|
Tool
|
Primary Function
|
Approved for DISC Levels
|
Who can be invited to see data
|
Files Deleted When Your Account Expires
|
Largest Single File Size
|
Storage Size Limited Per User
|
Access via Web Browser or Application
|
Do you use O365 calendars?
|
|
DartFS
|
For Research Purposes - Storage for large data sets with collaboration or HPC
|
Levels 0-2
|
Dartmouth Only Accounts
|
√
|
4 TB |
Additional can be purchased |
NA |
NA |
| Granite (tiCrypt) |
For Research Purposes - Secure storage and compute virtual environment for sensitive data |
Level 3 only |
Dartmouth College and Dartmouth Health accounts only |
√ |
NA |
Additional can be purchased |
Yes |
NA |
|
Dropbox
|
Files Storage and sharing
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
√
|
50 GB |
1 TB |
Web, Mobile or sync client |
NA |
|
Google Shared Drives
|
Collaboration on files
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
√
|
Docs 50 MB, Sheets 2 mil cells, Slides 100 MB, other 5 TB |
No |
Web, Mobile or sync client |
Yes. Consider O365 tools. |
|
Google My Drive
|
Storage for files that are not shared
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
√
|
Docs 50 MB, Sheets 2 mil cells, Slides 100 MB, other 5 TB |
1 TB |
Web, Mobile or sync client |
Yes. Consider O365 tools. |
|
Microsoft 365 Groups
|
Team Collaboration
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
No |
10 GB |
No |
Web, Outlook 2016 (Mac and Win), Mobile |
No. Consider either Google or O365 tools. |
|
Microsoft 365 Teams
|
Team Collaboration
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
No |
10 GB |
No |
Web, Team client application (Mac and Win), Mobile |
No. Consider either Google or O365 tools. |
|
OnBase
|
Storage of Official Dartmouth Records
|
Levels 0-3
|
Dartmouth Only
|
NA
|
NA |
No |
Web, OnBase Client |
NA |
|
OneDrive (for Business)
|
Storage for files that are not shared
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
√
|
10 GB |
1 TB |
Web, OneDrive sync client (Mac and Win), Mobile |
NA |
|
Ourfiles
|
Collaboration of files
|
Levels 0-3
|
Dartmouth Only
|
No
|
4 TB |
No |
Native via shortcuts |
NA |
|
SharePoint Online
|
Departmental Website
|
Levels 0-3
|
Dartmouth and non-Dartmouth Accounts
|
No
|
10 GB |
|
Web, Mobile |
NA |
If your team already uses the Microsoft 365 or Google collaboration tool suites, and it meets your needs, consider whether the tool you and your team are already using and familiar with has the functionality you need rather than introducing a new tool.
How do I Gain Access?
- Dropbox - See Dropbox Overview
- Google Team and My Drive – The Google Tool Suite is currently provisioned for all current faculty, staff, and students! Access to these tools is accessible via the main Google Portal.
- Microsoft 365 Groups - See Create a Group in Office 365.
- Microsoft 365 Teams – See Create a Microsoft Team
- OnBase – Email Dartmouth Records Management for information.
- OneDrive – OneDrive can be accessed via a web browser or by installing the software on your computer. To access it via a web browser, log in to Dartmouth Office 365 web app then click the icon in the upper left corner of the window and select OneDrive. To download the software, from the BWA website click the cog icon in the upper right corner, then Microsoft 365 Settings, then Software. Select OneDrive from the list.
- Research Data Storage (– See http://rc.dartmouth.edu/ for more information and/or to apply for an account.
- SharePoint Online – Submit a ticket via the IT Service Desk to request a project site. Once that is set up, you can access your site via Dartmouth Office 365 web app then click the icon in the upper left corner of the window and select Sharepoint.
- DartFS / Granite / Research Data Storage - for access request see the Researching Computing website or reach out to Research.Computing@dartmouth.edu directly.
For information on safe file sharing practices, see: