Dartmouth has a range of tools available for collaboration, file sharing, and storage. Some allow collaboration in real-time without storing the document in any different location; others allow a document to be stored in a location where members of a group or team can access it when they need; others are for individual use only, providing file storage that is available from any computer connected to the Internet, or file recovery needs.
Comparison Chart
| Service |
Function |
DISC Level |
Can Share With |
Max File Size |
Storage Limits |
| DartFS |
Research |
0-2 |
Dartmouth accounts |
4 TB |
Additional can be purchased |
| Granite (tiCrypt) |
Research |
3 Only |
Dartmouth and Dartmouth Health accounts |
N/A |
Additional can be purchased |
| Dropbox |
Individual Storage |
0-3 |
Dartmouth and external accounts |
2 TB |
1 TB |
| Dropbox Team Folder |
Team Storage |
0-3 |
Dartmouth and external accounts |
2 TB |
Varies |
| Google My Drive |
Individual Storage |
0-3 |
Dartmouth and external accounts |
5 TB |
1 TB |
| Google Shared Drives |
Team Storage |
0-3 |
Dartmouth and external accounts |
5 TB |
13 TB |
| Microsoft 365 Groups |
Team Storage |
0-3 |
Dartmouth and external accounts |
250 GB |
N/A |
| Microsoft 365 Teams |
Team Storage |
0-3 |
Dartmouth and external accounts |
250 GB |
N/A |
| OnBase |
Official Dartmouth Records |
0-3 |
Dartmouth accounts |
N/A |
N/A |
| OneDrive |
Individual Storage |
0-3 |
Dartmouth and external accounts |
250 GB |
N/A |
| OurFiles |
Team Storage |
0-3 |
Dartmouth accounts |
4 TB |
Varies |
| SharePoint |
Departmental Website |
0-3 |
Dartmouth and external accounts |
250 GB |
N/A |
General Recommendations
- If your team already uses the Microsoft 365 or Google collaboration tool suites, and it meets your needs, consider whether the tool you and your team are already using and familiar with has the functionality you need rather than introducing a new tool.
Safe File Sharing
If you need to have access to the files on your computer when you are away from it, or you want to give someone access to some of the files on your computer, this can be done with file sharing. However, unless it is done correctly, it can leave your data vulnerable to access by unintended persons.
We recommend storing your data in "the cloud". This would be something like OneDrive for your files, or Office 365 Groups, SharePoint or Google Team Drive for files that you're collaborating on with others. If they're in the cloud, you can access them from any device connected to the Internet, and you can control if/when/what you are sharing.
Rules of Safe File Sharing:
- Only share those files that you need to share,
- Limit the access to only the people that need to have access,
- Limit the time to only the time that the sharing is necessary, and
- Never share your entire drive.
You should also be aware that sharing copyrighted files is a violation of U.S. Copyright laws. If you have any questions about whether the materials in the folders you are sharing are copyrighted, you should determine if they are, who the copyright owner is, and whether you have the copyright holder's permission to share those files prior to turning on file sharing.
DISC Levels
While there are a number of offerings that allow you to store DISC level 0-3 data in them, level 2 or 3 data should not be shared with non-Dartmouth accounts.
Storage Details
DartFS
Granite(tiCrypt)
Dropbox
- Storage capacity: 1 TB per user
- File size limit: 2 TB per file
- Access: Web browser, mobile app, desktop sync client
- Data Classification: DISC level 0 to 3
- More information: Dropbox - Getting Started
Dropbox Team Folders
Google My Drive
Google Shared Drives
Microsoft 365 Groups & Teams
Creating a M365 Team will create a M365 Group. Creating a M365 Group will not create a M365 Team.
OnBase
OneDrive (for Business)
Ourfiles
- File size limit: 4 TB per file
- More information: Ourfiles
- Note: No longer creating new shares.
SharePoint Online