How do I Configure and Maintain my O365 Distribution list?

Step-by-Step

1. Using a web browser, log in to your Dartmouth email account via the https://bwa.dartmouth.edu web interface.
   Note: Distribution Group lists can only be maintained by people whose Dartmouth mailbox is in the O365 environment; not the Gmail environment. 
2. Once logged in, on the upper right (to the right of your name) click the gear wheel icon for Settings and towards the bottom, click on View all Outlook settings..
3. On the left navigation menu click General, then Distribution Groups. Look for the link on the line, "To manage distribution groups, visit this portal."
4. Once that loads, you will see the sections Distribution Groups I Belong To and Distribution Groups I Own

Add or Remove Members

1. To maintain your cloud list(s), under the "Distribution Groups I Own" section, double-click the the list name you want to modify.
2. With the Distribution Group window open, click Members to see who is currently a list member.
   • To manage members, click the link for View all and manage members
   • To remove users from the list, click the user's name then click the Delete link at the top of the window.
   • To add users to the list, click Add Members at the top of the window. Clicking Add Members will take you to a window where you can search for then select people you wish to add to your list.
3. Click the Add button

Add or Remove Owners

1. All groups must have at least one owner who's responsible for managing the group.
2. Use the plus (+) and minus (-) icons to add or remove users.
3. When adding a user, select Default Global Address List, then search for users to add. You can select and add multiple users.
4. Click the Save button to save your changes.

Membership Approval

1. Use options to choose whether owner approval is required to join the group.
   • Open - Anyone can join this group without being approved by the group owners.
   • Closed - Members can be added only by the group owners. All requests to join will be rejected automatically.
   • Owner Approval - All requests are approved or rejected by the group owners.

Delivery Management

1. By default, only senders inside your organization can send messages to this group.
   • To allow someone outside your organization to send to the group, contact your email admin.
   • To restrict the senders inside your organization who can send to the group, add users or groups to the list below. If you do this, mail sent by anyone else will be rejected.

Message Approval

1. Messages sent to this group have to be approved by a moderator.
   • If this box is selected, incoming messages must be reviewed by a moderator before they're delivered to the group. Moderators can approve or reject incoming messages.
2. Group moderators
   • Group moderators will receive notification of all messages sent to the group. They can review the messages, then either approve or reject them. Approved messages will be sent to the group.
3. Senders who don't require message approval
   • Senders in this list can send messages to the distribution group without approval by a moderator.
4. Choose when to send moderation notifications.
   • Notify all senders when their messages aren't approved.
   • Notify senders in your organization when their messages aren't approved.
   • Don't notify anyone when a message isn't approved.