Managing Group Mailing Lists

Step-by-Step

1. Log in to your Dartmouth email account via the bwa.dartmouth.edu web interface.
2. Click on the Settings icon at the top right of Outlook on the Web.
3. In the Settings window, click General from the left menu, then click Distribution Groups.
4. Click the highlighted blue link to "visit this portal."
5. Locate the distribution list you want to modify within the Distribution groups I own section and double-click the list name to be modified.
6. Complete the action you want to take with your distribution list. Possible actions include:

• Add/Remove Members
• Add/Remove Owners
• Allow Users to Add/Remove Themselves as Members
• Change Who Can Send to Your Distribution List
• Hide the distribution list from the Outlook Address Book
• View Email Options
• Change MailTip

Remember to click Save after making changes.

Details

Group mailing lists are configured with a minimum of two owners. The list owners have complete control over the list, its membership and how others can interact with it.

List maintenance is performed by accessing the Shared Group List Management interface through Blitz Web Access (BWA).

List Concepts Explained

Membership Approval -- Controls how someone can join or leave the list. There are three levels of approval:

• Open: Anyone can join this group without being approved by the group owners.
• Closed: Members can be added only by the group owners. All requests to join will be rejected automatically.
• Owner Approval: All requests are approved or rejected by the group owners.

Delivery Management -- Needs to be set to Senders inside and outside of my organization so that all @dartmouth.edu addresses will be able to send to or receive email from the list.

Message Approval -- Enabling message approval turns the list into a "Moderated" list. This means that items mailed to the list must be approved by a moderator before they are delivered to the list. This requires extra work for the moderator(s), so use this feature accordingly. List moderation can be managed by the owners or others can be added to act as moderators of a list. Specific individuals, whose messages to the list are automatically approved, can also be added under message approval.

Mail Tips -- A Mail Tip is displayed in the information bar at the top of the Compose window when the group list name is included on the To line of an email created using BWA. This is designed as a quick reminder of who will receive the email they being composed.