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Employees
❗ Your Dartmouth account expires approximately 30 days after you leave. Download anything you want to keep.
When it's time to say goodbye to Dartmouth College, we've got your back with an offboarding process, just for you. Please use the guide below as a handy checklist to make your exit as smooth as possible. Once you leave Dartmouth, ITC will remove your access to Dartmouth systems, discontinue any subscriptions, and remove any files on your work computer and cloud storage.
You will need to:
- Transfer ownership of shared meetings, storage drives, and platforms
- Move any local work files into a shared department destination
- Move personal files to a personally owned storage device
- Return any Dartmouth Owned equipment
Please Note: Although extensive, the list may not fully reflect the technology in your role, and it is essential that you meet regularly with your supervisor to coordinate the hand-off of any other work and technology access.
If you or your supervisor have questions about technology offboarding, please contact ITC.
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What you need to do |
Resources |
| Email Account |
- Disperse work email to colleagues as appropriate
- Export or forward any personal email to a personal account
- Departing Alumni Employees (See below)
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| Calendar |
- Event Organizer - Cancel future meetings (non-recurring)
- Zoom Host - Set end date on any meetings. Must be recreated by new host
- Repeating Events - Set end date on any meetings. Must be recreated by new organizer
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Cancel a Meeting
End a recurring meeting before the original end date |
| Contacts |
- Export contacts to a personal account
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Export Contacts from Outlook |
| O365 Groups |
- Change owner to appropriate person
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Change Owner |
Network Share
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What you need to do |
Resources |
| Research Data (DartFS) |
Move files to a shared department destination |
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| OurFiles (including Cairo, Madrid, etc) |
Any files in a folder that only you have access to? |
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Change ownership, or Move files to a shared department destination |
Request to Add or Remove Access |
Services
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What you need to do |
Resources |
| Panopto |
Move or Copy to another person, create a department location |
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| Canvas |
Submit a ticket to Education Technologies team for information on how to export content needed. |
Go to Services Portal and select to Submit a Ticket |
| Canva |
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| Adobe Cloud |
Move local files off work computer to appropriate destination |
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Move personal files to personally-owned storage |
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| Slack |
Remove user from department or team channel(s) |
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| FileMaker Pro |
Have your database manager submit a request to remove your access from the appropriate databases. |
Request/Remove Access Form |
| Web Hosting |
- Transfer Ownership to another Dartmouth community member, or
- Transfer Domain using Reclaimhosting.com |
Expiring Account on host.dartmouth.edu |
| Overleaf (LaTeX) |
- Transfer ownership of shared projects to current college member (staff, faculty, student) |
Overleaf projects ownership transfer |
| Qualtrics |
- Transfer ownership of active or inactive surveys for data preservation
- Transfer ownership of shared surveys ("collaboration") to preserve data and survey |
Qualtrics surveys ownership transfer |
Equipment
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What you need to do |
Resources |
| Laptop or Desktop |
Return item(s) to your department/ supervisor before last working day |
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| Secondary Device (Laptop or Desktop) |
Return item(s) to your department/ supervisor before last working day |
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| Dartmouth Owned Mobile Device(s) |
Turn off "Find My" iPhone |
Turn off FindMy |
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iPad or iPhone - log out of iCloud |
Sign out of iCloud |
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iPad or iPhone - Remove device from your Apple ID devices |
View and remove your devices that are associated with Apple ID |
| Peripherals |
Return item(s) to your department/ supervisor before last working day |
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Telephone
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What you need to do |
Resources |
| Office Phone |
Request to Network Service to reset phone |
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Tax Forms & Paystubs
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What you need to know |
Resources |
| W-2 Forms and Paystubs |
Your NetID and password will remain active for 18 months in order to exclusively access the Employee Self-Service portal. This allows you to access and print your past W-2 and paystub information during this time. |
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Alumni Employees
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What you need to do |
Resources |
| Alumni Profile |
- Verify and update your profile in the Alumni Directory, including name, email address, address, phone number, and employment information.
- Update your preferred email address. The email address you set in the Alumni Directory is how Dartmouth will contact you going forward.
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| Forwarding Email Address |
Confirm that you have set forwarding for your Dartmouth email address in DartDM to a personal email account. |
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Supervisor Checklist
Accounts and Access (changes to ownership, removal of privileges
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What you need to do |
Resources |
| AD Group Manager |
Person with AD permission to add/remove group members - need new manager |
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| Centralized Applications |
Access Removal - Banner, HRS, OnBase, Oracle, EMS, AppWorx, other? |
Request to Add or Remove Access |
| Lenel |
Access Removal - Using the Access Control Request tile in Planon |
Planon - Access Control Request |
| OurFiles |
Access Removal - Cairo, Madrid, etc. |
Request to Add or Remove Access |
| Distribution Lists |
Change owner to appropriate person |
How do I Configure and Maintain my O365 Distribution list? |
| Organization or Departmental Accounts |
Update Approver NetID for dept or org account primary responsibility
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Request to Add or Remove Access |
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Remove Access to department or organization account or calendar - Full Access/Send As |
Request to Add or Remove Access |
| Website (Drupal, Omniupdate, WordPress, Hosting.dartmouth.edu) |
Remove access to site or change owner |
Request to Add or Remove Access |
| Room (Calendar) Resources |
Remove access or Change Owner of Resource Calendar |
Request to Add or Remove Access |
| Social media accounts (Facebook, Twitter) |
Change - email and password to social media accounts |
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| Konica Minolta |
Request access removal MYKMBS |
Request to Add or Remove Access |
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Remove from printer address book |
Maintaining Address Book on a Konica Minolta |
Need help?
Support during the transition
If you need additional help, ITC's Service Desk team can assist during your transition.