Setting an Out of Office Message

Going to be away from your email? Want to send a message to everyone who emails you? Set an "out of office" message on your account. Some people also refer to this as a "vacation" message.

Using Outlook 2013, Outlook 2016 for Windows

In Outlook for Windows, an away message is set with Automatic Replies (Out of Office).

1. From the File Tab, click Info, then Automatic Replies (Out of Office).
2. In the window that appears, select Send Automatic Replies.
3. You have the option to send the away message during a specified time range if you wish. If you elect to only send during a time range, you will be prompted to enter a start and end date and time.
4. You also have the option to draft one message for inside the organization and another message for outside the organization.

Using Outlook 2016 for Macintosh

In Outlook for Macintosh, an away message is set with the Out of Office Assistant.

1. From the Tools tab, click Out of Office.
2. In the window that appears, click Send Automatic Replies (Outlook 2011), or Send automatic replies for account "Dartmouth" (Outlook 2016).
3. You have the option to send an away message during a specified time range if you wish. If you elect to only send during a time range, you will be prompted to enter a start and end date and time. 
4. Additionally you have the option to Send replies outside my company to either Address Book contacts only or to Anyone outside my company.

Using a Web Browser

Log in to BWA: https://bwa.dartmouth.edu.

If your mailbox is in O365 (Outlook):

1. Click the "Gear" icon (settings), then click Automatic replies. Check the radio button Send automatic replies.
2. If you select to only send during a time range, you will be prompted to enter a start and end time.
3. You have the option to draft one message for inside the organization and one message for outside the organization.

If your mailbox is in gmail:

1. Click the "Gear" icon, then click Settings.
2. On the General tab, scroll to the bottom until you see the Vacation Responder section.
3. Check Vacation Responder on.
4. Specify the date range, subject and message for our Out of Office message. 
5. You have the option to only send your out of office message to people who email you from a Dartmouth.edu account, or only to those people who are in your contacts list.