Create a Group in Office 365

Step-by-Step

An Office 365 group includes a shared workspace for conversations, files, calendar events and more so group members can communicate, collaborate, and quickly get stuff done.

To Create an Office 365 Group using BWA:

  1. Log into bwa.dartmouth.edu.
    Note: Your mailbox must be in the O365 (Outlook) environment for this to work. 
  2. In the left hand navigation column, click Folders which appears at the top of the list. Groups will appear in the navigation pane below Folders. Click the plus sign which appears to the right of Groups.
  3. Choose the type of group you'd like to create, normally a Standard group which allows for team collaboration.  Click Next.
  4. In the Group name field, enter a group name that briefly captures the spirit of the group, then press Tab. A suggested group email address is provided. To assign a different name to your group which will be part of the group email address, change the Group email address box. If you see "not available," the group address is already in use. Try something different. Note that once you choose a group email address, it cannot be changed.
  5. In the Add a description field, enter a detailed description of the group to help others understand its purpose. This description will be included in the welcome email when others join the group.
  6. In the Privacy field, do one of the following: To create a group in which anyone within your organization can view its content and become a member, click Public. To create a group in which membership requires approval by a group owner and only members can view group content, click Private.
  7. In the Language for group related notifications field, select the language you want the notifications sent in. 
  8. To enable subscribed members to receive email and calendar event notifications in both their group inbox and personal inbox, click Send all group conversations and events to members' inboxes field. This is recommended when members belong to multiple groups because it means they can see all group notifications in one place without having to visit each group mailbox in order to stay current with group activity.
  9. Click Create which is found at the top of the window.

To add members:

If you're ready to add members to your newly created group, continue with the create group wizard. Otherwise, select Not now. You can always come back and add group members later.

  1. In the Enter the name of a person or group field, type the name of someone you want in the group. As you type, suggestions will be displayed. Select the appropriate person or click Search Directory. To add multiple members, start typing the next name after each selection. You can only add individual members, not groups.
  2. If you want to add someone who doesn't appear in the directory listing, just type their entire email address (e.g. john.a.smith@yale.edu). They will be added as a guest. See https://support.office.com/en-us/article/Guest-access-in-Office-365-Groups-bfc7a840-868f-4fd6-a390-f347bf51aff6 for information regarding the difference between guests and members in an O365 group. 
    Note: If you want to add someone from the Tuck School to a Dartmouth Office 365 Group, they will be added as a guest as described above as Tuck has their own email system which is separate from the rest of Dartmouth. In this case, you would enter john.a.smith@tuck.dartmouth.edu as the email address. 
  3. Click Add. You'll see your newly created group on the left navigation pane and a "Welcome" email in your group's inbox.

 

 

Details

Article ID: 66575
Created
Fri 11/2/18 12:17 PM
Modified
Thu 8/22/19 3:34 PM