Bulk Add or Remove of LISTSERV Subscribers

Step-by-Step

Rather than add and remove subscribers one by one, you can use bulk operations to add or remove multiple subscribers at once. To do so, you must have a text file that contains a list of the subscribers you wish to add or remove.

You can either create a text file by hand, or you can obtain the text file from another source. To use a text file with the listserv system's bulk operations feature, it must be saved as plain text. Each email address must be placed on a separate line. Optionally, you may add a space or a tab after the email address, followed by the subscriber's first and last name.

Create Text File for Bulk Operations

To create a text file with a list of subscribers you wish to add or remove from your listserv:

  1. Open NotePad (Windows) or TextEdit (Macintosh).
  2. Type each email address on a new line.
  3. Optionally, you may add a space or a tab after the email address, followed by the member's first and last name. Example: Eleazar.Wheelock@dartmouth.edu Eleazar Wheelock.
  4. Save the text file.
  5. After you have created a text file, you can use it to import into your listserv.

Alternatively, you can create a text file from an Excel spreadsheet.

Import Text File for Bulk Operations

To import multiple subscribers at once using bulk operations, do the following:

  1. Access Listserv Management at https://listserv.dartmouth.edu/.
  2. Log in on the upper right. Choose the list you want to manage. If the list is unlisted (hidden) you will need to use the search box to find your list.
  3. Under List Management, click on Subscriber Reports.
  4. Click on Bulk Operations next to Add Subscriber.

  1. In the window that appears, select the option to add or remove the imported users from the list.
  2. Click Browse... and browse to the text file you created.
  3. Click Import.
  4. When the bulk operation is complete, you will receive a confirmation message.

Remove All Subscribers

To remove all subscribers and replace them with a new imported list.

  1. Access Listserv Management at https://listserv.dartmouth.edu/.
  2. Go to the Subscriber Reports section.
  3. From the Select List, find and select your list
  4. Scroll down to the Report Format section, and just below that click Check All, to select all the current subscribers .
  5. Scroll all the way down to the bottom of the page, and you will see the Delete Subscribers button.
  6. Don’t check the box for Send Email Notification, so subscribers won't be notified they are being removed.
  7. Click the Delete Subscribers button.
  8. Click the Update button.
  9. Then you should be able to import your new list of users.
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