Email Signatures


To append a signature to each message you send, open a new message window.

In Outlook 2016 (Windows) on the Message tab, in the Include group, click Signature, then click Signatures. Click the New button, and enter your name. In the Edit Signature box, enter the information that you want to appear for your signature. If you want this same signature to appear on any messages you reply to or forward, in the Replies/forwards field. select the signature you just created. Click OK.

In Outlook 2016 (Mac) you can set a default signature for each of your mail accounts. From the Outlook menu, click Preferences, under Email, click Signatures and then click Standard in the left hand column.  Create your custom signature in the right hand column text field.  You can add more signatures using the + sign in the left column.  After your signatures are created, you can choose them under Choose default signature for each email account that you have and whether you want the signature on new messages and replies/forwards.

In Apple Mail click the Mail menu, Preferences then click Signatures. Select the name of the email account you wish to create the signature under. Click the Plus (+) button to create the new signature, type the name of the signature and hit the Enter key. In the text field in the right column type the signature you wish to appear in your emails. Use the Choose Signature: drop down menu to choose the default signature for the account you have selected.

To edit your signature via the web, login to Click the Settings icon in the upper right corner (it looks like a gear). In the search bar, type the word "signature" without quotes, then choose Email signature. Type your signature in the Email signature window. Be sure to place checkmarks by "Automatically include my signature on new messages that I comprose" and also by "Automatically include my signature on messages I forward or reply to". Click the Save button (upper right corner) to save your changes.

Note: If you have multiple accounts, you must set the default signature separately for each account. If you access your mail on multiple devices, you must set your signature for each device with the exception of the bwa on the web.


Article ID: 64518
Tue 10/9/18 12:14 PM
Tue 11/12/19 10:11 AM