Purpose
To explain how storage quotas affect commonly used data storage solutions at Dartmouth.
Scope
Storage quotas establish a predefined limit on the amount of space that can be used to store data. Quotas help ensure fair distribution of resources, prevent data overload, and maintain the integrity of Dartmouth's digital storage infrastructure. The Guidelines apply to all Dartmouth community members including faculty, students, staff, and alumni.
Individual User Storage
Each Dartmouth community member receives individual storage for their work-related files. Sharing in this context is meant to be temporary. Files stored on an individual’s account are removed when the individual leaves Dartmouth.
When an individual account exceeds its storage quota, the user may be able to read and delete files, but they will be unable to upload additional content until sufficient free space is available. Please review the Storage Guidelines article for specific quotas on commonly used solutions.
Additional storage can be requested for special purposes upon consultation by contacting your IT professionals. Prior to seeking consultation, consider your answers to questions such as, do the stored data support the mission of the college, what types of data are stored, have you worked with Records Management to reduce storage levels, and what is the anticipated future growth of storage for the account?
Collaboration Storage
Dartmouth provides collaboration tools to enable sharing among community members and external partners to support the mission of the college. Collaborative storage accounts are managed by a designated community member, with management transferable at any time to ensure continuity.
When a collaborative storage account exceeds its storage quota, users may be able to read and delete files, but they will be unable to upload additional content until sufficient free space is available. Please review the Storage Guidelines article for specific quotas on commonly used solutions.
Additional storage can be requested for special purposes upon consultation by contacting your IT professionals. Prior to seeking consultation, consider your answers to questions such as, do the stored data support the mission of the college, what types of data are stored, have you worked with Records Management to reduce storage levels, and what is the anticipated future growth of storage for the account?
An inactive collaborative data store that has been without a manager for more than one year will be subject to archiving, data transfer, or deletion. For an account deemed inactive, access will be limited to existing account membership and notification of potential next steps will be sent to these users prior to Information, Technology and Consulting taking any action.