Yealink Meetingboard Pro — System Instructions
This room is equipped with a Yealink Meetingboard Pro, a touch-enabled display with a built-in Zoom Room system. It supports screen sharing, annotation, whiteboarding, video conferencing, and recording — all from a single display.
Jump to what you need:
What This System Can Do
- Share your screen — connect your device and your content appears on the display
- Annotate over your content — draw, mark up, and write over anything on screen
- Use the whiteboard — open a blank canvas for brainstorming, diagramming, or presenting ideas
- Run a conference — start or join a meeting using the room's built-in Zoom Room system, with support for major platforms including Zoom, Microsoft Teams, and Webex
- Record your meeting — capture your session and receive the recording by email when complete
The Cable Loom
Most workflows start with the cable loom — a USB-C adapter hanging on a hook near the display, with two cables attached:
- "video" — connects via HDMI and shares your screen to the display
- "reverse control" — connects via USB and enables touch control of your device from the screen
Plug the USB-C end into your device. That's it. Both cables together give you the full experience, including the ability to control your device directly from the touch screen.
I Want to Share My Screen
You have two options:
Option A — Wired (Cable Loom)
Best for: full experience including touch control of your device from the screen (Reverse Control) and local annotation.
What you'll need: Your device and the cable loom
- Connect the USB-C cable loom to your device
- Your screen share starts automatically
- From there you can share locally, start a new meeting, or join an existing one
Option B — Wireless (Zoom App)
Best for: quick, cable-free presenting. Note that Reverse Control is not available wirelessly.
What you'll need: The Zoom app on your device
- Open the Zoom app on your device
- Tap Share Content and select Share to a Room System
- Enter the room code displayed on the Yealink screen
- Your screen share begins wirelessly
Note: The room code rotates regularly — always use the code currently displayed on the screen.
I Want to Annotate Over My Content
How you annotate depends on whether you are sharing locally or in a Zoom meeting.
If you are in a Zoom meeting
Zoom's built-in annotation tools are available in the Zoom toolbar during your session. Zoom annotation only works when sharing wirelessly. If you are connected via the cable loom, Zoom annotation tools are not available.
To annotate in a Zoom meeting, switch to wireless sharing (see Option B in I Want to Share My Screen).
Alternatively, you can use the display's native annotation tools via the side drawer — however these are local only and will not be visible to remote participants.
Note: If annotation tools are unavailable, ask the meeting host to enable annotation permissions. Starting a meeting from the room's Zoom Room system ensures annotation tools are available by default.
If you are sharing locally (not in a meeting)
There are two options depending on how you want to work.
Option A — Annotate using your own app (Reverse Control)
⚠️ Mac users: Reverse Control may require additional setup on macOS and is not fully confirmed working at this time. If you are on a Mac and Reverse Control is not responding, please contact the AV team for assistance. Windows users are not affected.
Best for: annotating in PowerPoint, PDFs, or any app on your device and saving the result directly to your file. Requires the cable loom — not available wirelessly.
- Connect the full cable loom to your device
- Once connected, tap Reverse Control from the controls in the bottom right corner of the display
- Your device is now controllable from the touch screen
- Open your content and annotate directly using your app's built-in tools
- Save your file as you normally would before disconnecting
Option B — Annotate using the display's built-in tools (Side Drawer)
Best for: quick mark-ups over anything you're sharing locally, exported as an image. Not available during a Zoom meeting — use Zoom's annotation tools instead.
You will need a USB thumb drive to save your annotation in this mode.
- Connect your device via the cable loom — share starts automatically
- Tap the side drawer on the display
- Select Annotation
- Use the pen, eraser, and undo/redo tools to annotate directly over your content
- Export your annotation before closing — see Before You Leave the Room below
Warning: Tapping Exit closes the annotation immediately with no prompt and no recovery. Export before you exit.
I Want to Use the Whiteboard
The display offers two whiteboard options. Both let you start a meeting directly from the whiteboard and share with others.
Whiteboard Classic
Simple and straightforward. Good for quick diagrams, brainstorming, or in-meeting annotation.
Whiteboard (new)
A full-featured digital canvas with templates, Kanban boards, and more. Good for structured collaboration sessions.
To launch
- From the display's home screen, tap Whiteboard or Whiteboard Classic
- Or from within a meeting, select the whiteboard from the Zoom share menu
Sharing: Both options support sharing via contact, channel, or email directly from the interface.
Saving and claiming your whiteboard
When your whiteboard session ends, a Claim and save prompt will appear on the display with a QR code. You have two ways to claim it:
Option A — Scan the QR code
- Open your phone's camera and scan the QR code on the display
- Follow the prompt to save the whiteboard to your Zoom assets
Option B — Use the Zoom Workplace app
- Open the Zoom Workplace app on your laptop or personal device
- Select the pairing icon
- Tap More Options
- Select Save room meeting assets
Once claimed, your whiteboard is saved to your Zoom assets and accessible at dartmouth.zoom.us or within the Zoom Workplace app.
Important: Only one person can claim a whiteboard. If you tap Discard, the whiteboard is permanently deleted with no recovery. Make sure to claim it before you leave the room.
I Want to Run a Conference
The room has a dedicated Zoom Room system built into the display, with support for major conferencing platforms including Zoom, Microsoft Teams, and Webex. We strongly recommend using the room's built-in system rather than running a meeting from your own device. This ensures a consistent, reliable experience for you and any remote participants.
Starting or joining a meeting
- From the display's home screen, tap New Meeting to start, or Join to enter a meeting ID
- Once in the meeting, you have access to all standard conferencing controls including screen share, annotation, and other conferencing controls
- Share your device's screen at any time by connecting the cable loom and tapping Share Screen from the Zoom Room controls
Note: If you join an existing meeting and annotation tools are unavailable, ask the meeting host to enable annotation permissions.
I Want to Record My Meeting
Recording is handled through the room's built-in Zoom Room system. You must be in an active Zoom meeting to record — you can either join an existing meeting or start a new one directly from the display.
To start a new meeting and record
- From the display's home screen, tap New Meeting
- Once in the meeting, tap Record on screen
- Enter your email address when prompted
- Tap Stop Recording at any time to end the recording
To record in an existing meeting
- Join the meeting from the display's home screen by tapping Join and entering the meeting ID
- Tap Record on screen
- Enter your email address when prompted
- Tap Stop Recording at any time to end the recording
Your recording will be sent to your email automatically when it is complete.
Note: If you do not see the Record button, make sure you are in an active meeting started from the Yealink display.
Before You Leave the Room
Take a moment before disconnecting or leaving to make sure your work is saved.
| What you did |
How to save |
| Annotated in your own app (Reverse Control) |
Save your file before unplugging |
| Annotated using the side drawer |
Export to USB thumb drive before tapping Exit |
| Used the whiteboard |
Scan the QR code or use the Zoom Workplace app to claim before tapping Discard |
| Recorded a meeting |
Check your email — the recording will be sent there automatically |
Questions about this system? Contact the AV team. geisel.av.support@dartmouth.edu or 603-646-5123