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This room is equipped with a Yealink Meetingboard Pro — a touch-enabled display with a built-in Zoom Room system. It supports screen sharing, annotation, whiteboarding, video conferencing, and recording, all from a single display.
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I want to…
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Room Reference
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What This System Can Do
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•Share your screen — connect your device and your content appears on the display
•Annotate over your content — draw, mark up, and write over anything on screen
•Use the whiteboard — open a blank canvas for brainstorming, diagramming, or presenting ideas
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•Run a conference — start or join a meeting using the room's built-in Zoom Room system, with support for Zoom, Microsoft Teams, and Webex
•Record your meeting — record your session and receive the recording by email when complete
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The Cable Loom
Most workflows start with the cable loom — a USB-C adapter hanging on a hook near the display, with two cables attached:
"video" — HDMI
Shares your screen to the display.
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"reverse control" — USB
Enables touch control of your device from the screen.
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Plug the USB-C end into your device. Both cables together give you the full experience — including the ability to control your device directly from the touch screen.
I Want to Share My Screen
"I want to show something from my device on the room display."
Option A — Wired (Cable Loom)
Best for: full experience including touch control of your device (Reverse Control) and local annotation.
| 1 | Connect the USB-C cable loom to your device |
| 2 | Your screen share starts automatically — from there you can share locally, start a new meeting, or join an existing one |
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Option B — Wireless (Zoom App)
Best for: quick, cable-free presenting. Reverse Control is not available wirelessly.
| 1 | Open the Zoom app on your device |
| 2 | Tap Share Content and select Share to a Room System |
| 3 | Enter the room code displayed on the Yealink screen |
The room code rotates regularly — always use the code currently displayed on the screen.
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I Want to Annotate Over My Content
"I want to draw or write over what's on screen."
How you annotate depends on whether you are in a Zoom meeting or sharing locally.
In a Zoom Meeting
Use Zoom's built-in annotation tools in the Zoom toolbar. Zoom annotation only works when sharing wirelessly. If connected via the cable loom, Zoom annotation tools are not available.
To annotate in a Zoom meeting, switch to wireless sharing (Option B in I Want to Share My Screen).
If annotation tools are unavailable, ask the meeting host to enable annotation permissions. Starting a meeting from the room's Zoom Room system ensures annotation tools are available by default.
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Sharing Locally (Not in a Meeting)
Option A — Annotate in your own app (Reverse Control)
Annotate in PowerPoint, PDFs, or any app on your device — results save directly to your file. Requires the cable loom.
| 1 | Connect the full cable loom to your device |
| 2 | Tap Reverse Control from the controls in the bottom right corner of the display |
| 3 | Open your content and annotate using your app's built-in tools — save before disconnecting |
Mac users: Reverse Control may require additional setup on macOS and is not fully confirmed working at this time. Contact the AV team for assistance. Windows users are not affected.
Option B — Display's built-in annotation tools (Side Drawer)
Quick mark-ups exported as an image. Not available during a Zoom meeting. You will need a USB thumb drive to save.
| 1 | Connect via the cable loom — share starts automatically |
| 2 | Tap the side drawer on the display → select Annotation |
| 3 | Annotate using the pen, eraser, and undo/redo tools |
| 4 | Export to USB thumb drive before closing |
Tapping Exit closes the annotation immediately with no prompt and no recovery. Export before you exit.
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I Want to Use the Whiteboard
"I want a blank canvas for brainstorming or presenting ideas."
Whiteboard Classic
Simple and straightforward. Good for quick diagrams, brainstorming, or in-meeting annotation.
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Whiteboard (New)
Full-featured digital canvas with templates, Kanban boards, and more. Good for structured collaboration sessions.
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To Launch
•From the display's home screen, tap Whiteboard or Whiteboard Classic
•Or from within a meeting, select the whiteboard from the Zoom share menu
Saving Your Whiteboard
When your session ends, a Claim and save prompt will appear with a QR code. You have two ways to claim it:
| A | Scan the QR code with your phone's camera and follow the prompt to save to your Zoom assets |
| B | Zoom Workplace app — open on your device, select the pairing icon  → More Options → Save room meeting assets |
Once claimed, your whiteboard is saved to your Zoom assets and accessible at dartmouth.zoom.us or within the Zoom Workplace app.
Important: Only one person can claim a whiteboard. If you tap Discard, the whiteboard is permanently deleted with no recovery. Claim it before you leave the room.
I Want to Run a Conference
"I have remote participants joining my session."
The room has a dedicated Zoom Room system built into the display, with support for Zoom, Microsoft Teams, and Webex. Use the room's built-in system rather than running a meeting from your own device — this ensures a consistent, reliable experience for you and remote participants.
Starting or Joining a Meeting
| 1 | From the display's home screen, tap New Meeting to start, or Join to enter a meeting ID |
| 2 | Once in the meeting, you have access to all standard conferencing controls including screen share and annotation |
| 3 | To share your device's screen, connect the cable loom and tap Share Screen from the Zoom Room controls |
If annotation tools are unavailable in an existing meeting, ask the meeting host to enable annotation permissions.
I Want to Record My Meeting
"I want to record this session for later."
Recording is handled through the room's built-in Zoom Room system. You must be in an active Zoom meeting to record — start a new one or join an existing one from the display.
Start a New Meeting and Record
| 1 | From the home screen, tap New Meeting |
| 3 | Enter your email address when prompted |
| 4 | Tap Stop Recording when done |
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Record in an Existing Meeting
| 1 | From the home screen, tap Join and enter the meeting ID |
| 3 | Enter your email address when prompted |
| 4 | Tap Stop Recording when done |
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Your recording will be sent to your email automatically when complete. If you do not see the Record button, make sure you are in an active meeting started from the Yealink display.
Before You Leave
| What you did | Before you go |
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| Annotated in your own app (Reverse Control) | Save your file before unplugging |
| Annotated using the side drawer | Export to USB thumb drive before tapping Exit |
| Used the whiteboard | Scan the QR code or use the Zoom Workplace app to claim before tapping Discard |
| Recorded a meeting | Check your email — the recording will be sent there automatically |