Did You Know?
Effective management of data and communication tools is paramount for safeguarding both personal and organizational security. Understanding the nuances of shared drives, email protocols, personal storage practices, and the limitations of storage solutions is crucial in mitigating potential risks and ensuring optimal functionality.
Learn More About:
Shared Drive
Email
Personal Storage
Large Amounts of Data
Shared Drive
Did you know? When sharing files in Google, utilizing a Shared Drive is recommended over My Drive. Unlike My Drive, files in Shared Drive are owned collectively by a team rather than tied to individual accounts. This ensures continuity within the team, even if a member departs. For more information on Storage guidelines, read this KBA.
Email
Did you know using your Dartmouth email for personal business is a security risk that broadens exposure to attacks on Dartmouth's email systems? Mitigate security risks by using your Dartmouth email for business purposes only; refrain from using it for personal use.
- It broadens exposure to attacks on Dartmouth's email systems.
- It helps bad actors build a profile for the user, which helps with phishing.
- It also facilitates phishing because bad actors can disguise their communication as being work-related.
Personal Storage
Did you know that using any Dartmouth system for personal use should be avoided? This includes avoiding storing personal data such as personal photos and documents on your computer's hard drive. By adhering to this guideline, individuals help mitigate potential risks associated with unauthorized access or data breaches, safeguarding personal information and institutional integrity. Maintaining a clear delineation between personal and professional usage of Dartmouth systems contributes to a more secure digital environment for all users.
Large Amounts of Storage
Did you know that storage solutions like Dropbox and Google are not intended to store large amounts of research data or a backup of your computer? While these platforms offer convenient file storage and sharing capabilities, they may lack the necessary infrastructure and security measures to manage extensive research datasets effectively or serve as robust backup solutions. Contact your Client Technology Consultant by submitting a ticket; they can help you determine the best storage solution for large-scale data storage or backup strategies.