Backing Up Your Data

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The best preventive measure you can take against any computer disaster is to be sure your data is backed up.  While backups might seem like a tedious task, when your files are backed up, if a file is accidentally deleted or your computer suffers a hardware problem or is stolen, your data are safe and can be restored.

What data is important? System software and software applications can be re-installed from their original disks. Primarily, it is the documents that you have created or acquired that would be difficult and time consuming (or in some cases, impossible) to recreate or re-acquire.

Here are some different ways to be sure you data is backed up:

  • Burning CDs or DVDs.
  • Mirroring or synching files or moving to an external hard drive.
  • Using network storage such as OneDrive or Box to store your files

Points to consider:

  • Using CDs and DVDs to back up files requires consistent effort and a detailed labeling system.
  • Using backup software helps to automate the process by allowing scheduling; the program keeps track of what needs to be backed up. This requires additional devices (external hard drives or cloud-based storage).
    • Macintosh OS X (10.9 and newer) have the Time Machine System Preference.
    • Windows 7 users can use the Backup & Restore control panel.
    • Windows 10 users can use the File History control panel.
  • Those using Microsoft Office 2013 and 2016 for Windows, and Microsoft Office 2016 for Macintosh have OneDrive included with the Office suite. Click the link for more information about OneDrive for Windows or OneDrive for Macintosh.
  • Always save your work to your OneDrive folder, and having that sync to the cloud, will ensure your documents are backed up and available to you from any computer/device connected to the Internet.


Article ID: 64756
Tue 10/9/18 12:23 PM
Mon 9/9/19 3:26 PM