These rooms support wired and wireless screen sharing, hybrid video conferencing, meeting and session recording, touch/stylus annotation, speech reinforcement, whiteboard camera sharing, and advanced multi-source routing — all controlled from two touch panels at the presenter location.
Not covered by this guide: DHMC Auditoriums — contact DHMC Conference Services:
603-650-5739 (Mon–Fri 8am–4:30pm) or AV Tech:
603-727-2492 or
kathy.m.marcotte@hitchcock.org
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I want to…
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Room Reference
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The Two Touch Panels |
AV Touch Panel
Controls what's displayed in the room and all room-level functions.
•Select your source — Laptop, Class Mac, Zoom, or Whiteboard
•Blank All Displays — hides projected image without affecting the meeting or recording
•Enable Camera & Microphone Privacy Mode
•In Room Sound — in-room volume for all sources including wireless share
•Speech Audio — microphone volume for voice amplification
•Advanced Options — comparative mode, confidence monitor routing, camera controls, recorder controls
•Power — shuts down the system when you're done
•Help — displays a QR code linking to this guide
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Zoom Rooms Touch Panel
Controls the Zoom meeting.
•Start or join a meeting
•End the meeting
•Record via Zoom
•Meeting volume control
•Camera controls
Use this panel for all Zoom meeting controls — do not run the meeting from your personal device.
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Volume tip: The AV touch panel's In Room Sound controls program audio for all sources — including HDMI, Class Mac, and wireless share. Use it as your primary volume control. If Zoom meeting audio isn't responding, try the Zoom Rooms touch panel volume instead.
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I Want to Show My Screen |
"I want to show something from my laptop on the room displays."
Option A — Wired (HDMI)
An HDMI cable with USB-C adapter is available at the lectern.
| 1 |
Connect the HDMI/USB-C cable to your laptop |
| 2 |
On the AV touch panel, tap Laptop to select the source and turn on the system |
The system does not turn on automatically — you must select the Laptop source on the AV touch panel.
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Option B — Wireless (Zoom App)
| 1 |
On the AV touch panel, tap Zoom — a Zoom Info popup will appear. Use the Zoom Rooms touch panel for call controls. Tap X to dismiss. |
| 2 |
Open the Zoom app on your laptop and click Share Screen |
| 3 |
Enter the sharing key shown in the upper right of the room display |
The room may detect your device automatically via ultrasonic proximity — if so, no key entry is needed.
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I Want to Use the Classroom Computer |
"I want to use the computer at the lectern."
The room has a Class Mac at the lectern available for all presenters. No login is required — move the mouse or tap any key to wake it from screensaver.
Getting Started
| 1 |
On the AV touch panel, tap Class Mac to display it on the room screens |
•A USB port is available at the lectern for thumb drive file transfer
•A Logitech Spotlight remote is on the lectern surface — always ready, no pairing needed. Advances slides and offers pointer options.
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I Want to Use the Whiteboard |
"I want to write on the whiteboard and have remote participants see it."
Selecting the Whiteboard source routes the room camera to a preset that zooms in on the whiteboard surface — content is shown on all room displays and shared to remote Zoom participants. This ensures all participants, whether in the room or joining remotely, can follow along equally. This feed also appears in Lecture Capture recordings.
Enable Whiteboard Sharing
| 1 |
On the AV touch panel, tap Advanced Options → Whiteboard |
| 2 |
The camera will automatically move to the whiteboard preset |
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Write on the whiteboard as normal — content appears on all displays and in the Zoom meeting if one is active |
For best visibility, write clearly and use high-contrast markers.
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I Want to Run a Conference |
"I have remote participants joining my session."
Conference — Zoom · Teams · Webex
| 1 |
On the AV touch panel, tap Zoom — a Zoom Info popup will appear. Tap X to dismiss. |
| 2 |
On the Zoom Rooms Touch Panel, tap New Meeting or Join |
| 3 |
To share your screen, open the Zoom app on your laptop → click Share Screen |
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If joining from a personal device, join without computer audio and with your microphone off to avoid feedback |
Teams and Webex can be joined from the Zoom Rooms home screen.
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Preferred method — avoids audio feedback Share your screen through the Zoom app rather than HDMI. Connecting via HDMI shows content on room screens only — remote participants cannot see it.
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If you are unable to share your screen, ask the meeting host to enable screen sharing for participants.
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I Want to Use Privacy Mode |
"I need to go off-camera for a moment without ending the meeting."
Privacy Mode isolates the room from remote participants and the hardware recorder without ending the meeting. Use it for side conversations, breaks, or sensitive in-room discussions.
Tap Enable Camera & Microphone Privacy Mode on the AV touch panel. An audible prompt will play and the touch panel border will flash red.
While Privacy Mode is active
•Remote participants and the hardware recorder see a privacy graphic instead of the room camera feed and content
•All room microphones are muted to the far end — the room can still hear remote participants
•Audible reminders play every 90 seconds
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To resume
Tap Disable Camera & Microphone Privacy Mode on the AV touch panel.
If you also muted the Zoom Rooms touch panel while in Privacy Mode, you will need to manually unmute it after disabling Privacy Mode.
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I Want to Record My Session (Hardware Recorder) |
"I want to record camera feeds and screen content simultaneously."
The room has a dedicated hardware recorder accessible under Advanced Options → Recorder Controls on the AV touch panel. Recording indicators — signs at the front, rear, and outside of the room — will display Recording when active, and an audible announcement will play.
Scheduled Recording
Submit a request in advance using the Hardware Recording Request form. Scheduled recordings automatically flow into the course's Canvas and Panopto sites.
To check if your session is scheduled: tap Advanced Options → Recorder Controls. If your event is listed, select it and tap Start Now.
If your event is not listed, use ad-hoc recording or record via Zoom instead.
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Ad-Hoc Recording
No advance request needed — start at any time.
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On the AV touch panel, tap Advanced Options → Recorder Controls |
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Select a duration — 30, 60, or 90 minutes |
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Tap Stop Recording at any time to end early |
Ad-hoc recordings cannot be started if they conflict with a previously scheduled recording session.
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I Want to Record My Meeting (Zoom) |
"I want to record this session via Zoom."
Zoom recording is user-initiated through the Zoom Rooms touch panel and records whatever is shown on the Zoom meeting screen. You must be in an active Zoom meeting to record.
Start a Zoom Recording
| 1 |
On the AV touch panel, tap Zoom |
| 2 |
Start or join a meeting on the Zoom Rooms Touch Panel |
| 4 |
Enter your email address when prompted |
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Tap Stop Recording when done |
Your recording will be sent to your email when processing is complete.
If the Record button is unavailable in an existing meeting, ask the host to enable recording for participants.
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I Want to Amplify My Voice |
"I want everyone in the room and remote participants to hear me clearly."
These are large spaces — please use a microphone to ensure everyone can hear you clearly and so that remote participants and recordings pick up your voice. Using a microphone provides an equitable experience for all participants.
| Microphone |
Location |
Default state |
Best for |
| Podium mic |
Built into the lectern |
Mute toggle on physical mic base — check state before presenting |
Presenter speaking from the lectern |
| Handheld (HH) |
Charging station at the lectern |
Comes off charger muted — unmute before use |
Presenter moving around the room |
| LAV (lavalier) |
Charging station at the lectern |
Comes off charger live — clip on and you're ready |
Presenter moving around the room, hands-free |
| Boundary mic |
AV credenza at the entrances |
Push-to-Talk — press to speak |
Students asking questions from their seats |
Adjust all microphone levels using the Speech Audio fader on the AV touch panel. Students are introduced to the boundary microphones during orientation. Boundary mics and ALDs are located on the AV credenza at the front of the room.
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I Want to Annotate During a Presentation |
"I want to draw or write on my slides while presenting."
The lectern is equipped with a touch display and Wacom stylus. Touch and stylus input are only active when Class Mac is the selected AV source — annotation is not available when Laptop, Zoom, or Whiteboard is active.
Wacom Stylus — Use for Annotation
Stored in the tray on the side of the display. Best choice for precise annotation and drawing.
•Works in all applications when the AV system is on
•Works in PowerPoint slideshow mode, Acrobat, Chrome, and the desktop
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Finger Touch — Use for Navigation
Reliable for scrolling, clicking, and navigating alongside the stylus.
•Works in all applications when the AV system is on
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One rule before you start The AV system must be on before you enter PowerPoint slideshow mode. Mapping is set at the moment you enter slideshow — if the AV system is off at that point, neither touch nor stylus will map correctly.
If this happens: press Escape to return to editor mode, confirm the AV system is on and Class Mac is the selected source, then re-enter slideshow mode.
If mapping is still off after confirming AV is on: Go to File → Page Setup and set the slide size to 16:9. This is a one-time fix per file.
Tip: Need to set up your slides without showing them to the room? Use Blank All Displays on the AV touch panel — do not turn the AV system off.
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Advanced Routing: Comparative Mode |
"I want to show two different sources on different displays at the same time."
Comparative Mode lets you route two different sources to different display groups simultaneously. A common use case is showing your laptop on the main displays while the Class Mac is shown on a secondary display — useful for comparing content or running two sources at once. Display groups are pre-defined and shown in the advanced routing page on the AV touch panel.
Enable Comparative Mode
| 1 |
On the AV touch panel, tap Advanced Options |
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Use the room layout diagram to select which source routes to Group A and Group B displays |
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The confidence monitor / Local lectern monitor (Wacom) will follow the last selected source automatically, or select a source for that group directly to override |
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To return to standard routing, select a source from the main source selection page |
Need help setting up comparative mode? Contact the AV team — we're happy to walk you through it.
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Room Displays — What's Where |
The room has several displays serving different purposes.
| Display |
Location |
Purpose |
| Main displays |
Front of room |
Primary presentation displays — show whatever source is selected |
| Side displays |
Side walls |
Show the same content as the main displays — ensures all participants have a clear view |
| Confidence monitor |
Rear of room |
Mirrors the main display for the presenter. When showing Zoom, displays remote participants instead — helping the presenter moderate the conference. Routing can be adjusted under Advanced Options or via the Zoom Rooms touch panel. |
| Local lectern monitor (Wacom) |
Lectern |
Presenter's primary monitor. In PowerPoint, shows presenter notes. Always on regardless of system state. |
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Assistive Listening Devices (ALDs) |
These rooms are equipped with dedicated ALD units and headphones, located on the AV credenza at the front of the room alongside the boundary microphones. These rooms are also Auracast enabled — if your device supports Auracast, you can connect directly without a dedicated ALD unit.
For more information or to set up a consultation, email us or submit a consultation request. For accessibility information, contact the Geisel Office of Academic Advising & Accessibility (GOAAA).
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Other Platforms (Teams, WebEx) |
New meetings can only be started via Zoom. Teams and Webex meetings can be joined from the home screen or via a calendar invite. In all cases, select Zoom on the AV touch panel first.
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Microsoft Teams
•Dedicated button on the Zoom Rooms home screen
•Select it, then enter the meeting ID
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Cisco Webex
•Dedicated button on the Zoom Rooms home screen
•Useful for Dartmouth Health connections
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Before You Leave |
| What you did |
Before you go |
| Used the Wacom stylus |
Return it to the tray on the side of the display |
| Used a lavalier, boundary, or handheld mic or ALD |
Return it to the AV credenza |
| Connected a thumb drive |
Remove it before leaving |
| Connected via HDMI |
Disconnect the cable |
| Recorded via Zoom |
Check your email — the recording will arrive there automatically |
| Finished with the room |
Tap Power on the AV touch panel and confirm shutdown |
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Need Help? |
Not finding what you're looking for? Email us and we'll help you out.