These rooms support wired and wireless screen sharing, hybrid video conferencing, Zoom meeting recording, and speech reinforcement — all controlled from two touch panels at the presenter location. Whiteboard camera sharing and advanced routing are available in select rooms.
Not covered by this guide: DHMC Auditoriums — contact DHMC Conference Services:
603-650-5739 (Mon–Fri 8am–4:30pm) or AV Tech:
603-727-2492
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I want to…
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Room Reference
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The Two Touch Panels |
AV Touch Panel
Controls what's displayed in the room and all room-level functions.
•Select your source — Laptop or Zoom
•Blank All Displays — hides projected image without affecting the meeting
•Enable Camera & Microphone Privacy Mode
•In Room Sound — in-room volume for all sources
•Speech Audio — microphone level for voice amplification
•Advanced Options — confidence monitor routing, camera, select-room features
•Power — shuts down the system when you're done
•Help — displays a QR code linking to this guide
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Zoom Rooms Touch Panel
Controls the Zoom meeting.
•Start or join a meeting
•End the meeting
•Record via Zoom
•Meeting volume control
•Camera controls
Use this panel for all Zoom meeting controls — do not run the meeting from your personal device.
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Volume tip: The AV touch panel's In Room Sound controls program audio for all sources — including HDMI and wireless share. Use it as your primary volume control. If Zoom meeting audio isn't responding, try the Zoom Rooms touch panel volume instead.
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I Want to Show My Screen |
"I want to show something from my laptop on the room displays."
Option A — Wired (HDMI)
An HDMI cable with USB-C adapter is co-located with the touch panels. Location varies by room — look for the cable near the AV controls.
| 1 |
Connect the HDMI/USB-C cable to your laptop |
| 2 |
Tap Laptop on the AV Touch Panel to select the source and turn on the system |
The system does not turn on automatically — you must select the Laptop source on the AV touch panel.
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Option B — Wireless (Zoom App)
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Tap Zoom on the AV Touch Panel — a Zoom Info popup will appear. Use the Zoom Rooms touch panel for call controls. Tap X to dismiss. |
| 2 |
On your laptop, open the Zoom app and click Share Screen |
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Enter the sharing key shown in the upper right of the room display |
The room may detect your device automatically via ultrasonic proximity — if so, no key entry is needed.
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I Want to Run a Conference |
"I have remote participants joining my session."
Conference — Zoom · Teams · Webex
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Tap Zoom on the AV Touch Panel |
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On the Zoom Rooms Touch Panel, tap New Meeting or Join |
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To share your screen, open the Zoom app on your laptop → click Share Screen |
Teams and Webex can be joined from the Zoom Rooms home screen.
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Preferred method — avoids audio feedback Share your screen through the Zoom app rather than HDMI. If joining from a personal device, join without computer audio and with your microphone off.
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Connecting via HDMI shows content on the room screens only — remote participants cannot see it. Use the Zoom app to share with remote participants. If you are unable to share your screen, ask the meeting host to enable screen sharing for participants.
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I Want to Use Privacy Mode |
"I need to go off-camera for a moment without ending the meeting."
Privacy Mode isolates the room from remote participants without ending the meeting. Use it for side conversations, breaks, or sensitive in-room discussions.
Tap Enable Camera & Microphone Privacy Mode on the AV touch panel. An audible prompt will play and the touch panel border will flash red.
While Privacy Mode is active
•Remote participants see a privacy graphic instead of the room camera feed
•All room microphones are muted to the far end — the room can still hear remote participants
•Audible reminders play every 90 seconds
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To resume
Tap Disable Camera & Microphone Privacy Mode on the AV touch panel.
If you also muted the Zoom Rooms touch panel while in Privacy Mode, you will need to manually unmute it after disabling Privacy Mode.
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I Want to Record My Meeting (Zoom) |
"I want to record this session for later."
Zoom recording is user-initiated through the Zoom Rooms touch panel. You must be in an active Zoom meeting to record.
Start a Zoom Recording
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Tap Zoom on the AV Touch Panel |
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Start or join a meeting on the Zoom Rooms Touch Panel |
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Enter your email address when prompted |
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Tap Stop Recording when done |
Your recording will be sent to your email when processing is complete.
If the Record button is unavailable in an existing meeting, ask the host to enable recording for participants.
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I Want to Amplify My Voice |
"I want the room speakers and remote participants to hear me clearly."
These rooms have a LAV (lavalier) microphone available at the presenter location for speech reinforcement. Please use it — even in smaller rooms, a microphone ensures remote participants and any recordings pick up your voice clearly, and provides an equitable experience for all participants.
| Microphone |
Location |
Default state |
Best for |
| LAV (lavalier) |
Charging station at the presenter location |
Comes off charger live — clip on and you're ready |
Presenter — hands-free, works anywhere in the room |
Adjust microphone levels using the Speech Audio fader on the AV touch panel.
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I Want to Use the Whiteboard |
Available in select rooms — If you do not see a Whiteboard option under Advanced Options, this feature is not available in your room.
"I want to write on the whiteboard and have remote participants see it."
Where available, selecting the Whiteboard source routes the room camera to a preset that zooms in on the whiteboard surface — content is shown on all room displays and shared to remote Zoom participants.
Enable Whiteboard Sharing
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On the AV Touch Panel, tap Advanced Options → Whiteboard |
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The camera will automatically move to the whiteboard preset |
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Write on the whiteboard as normal — content appears on all displays and in the Zoom meeting if one is active |
For best visibility, write clearly and use high-contrast markers.
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Advanced Routing: Comparative Mode |
Available in select rooms — If you do not see routing options under Advanced Options, this feature is not available in your room.
"I want to show two different sources on different displays at the same time."
Where available, Comparative Mode lets you route two different sources to different display groups simultaneously — useful for comparing content or running two inputs at once.
Enable Comparative Mode
| 1 |
On the AV Touch Panel, tap Advanced Options |
| 2 |
Use the room layout diagram to select which source routes to which display group |
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To return to standard routing, select a source from the main source selection page |
Need help setting up comparative mode? Contact the AV team — we're happy to walk you through it.
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Room Displays — What's Where |
Display configuration varies by room. Most rooms have a projector at the front. Some rooms also have a confidence monitor at the rear for the presenter.
| Display |
Location |
Purpose |
| Projector / main display |
Front of room |
Primary presentation display — shows whatever source is selected |
| Confidence monitor |
Rear of room (select rooms) |
Mirrors the main display for the presenter. Routing can be adjusted under Advanced Options. |
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Other Platforms (Teams, WebEx) |
New meetings can only be started via Zoom. Teams and Webex meetings can be joined from the home screen or via a calendar invite. In all cases, select Zoom on the AV touch panel first.
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Microsoft Teams
•Appears on the Zoom Rooms home screen when invited to the room calendar
•One tap to join
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Cisco Webex
•Dedicated button on the Zoom Rooms home screen
•Useful for Dartmouth Health connections
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Before You Leave |
| What you did |
Before you go |
| Used the LAV microphone |
Return it to the charging station |
| Connected via HDMI |
Disconnect the cable |
| Recorded via Zoom |
Check your email — the recording will arrive there automatically |
| Finished with the room |
Tap Power on the AV touch panel and confirm shutdown |
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Need Help? |
Not finding what you're looking for? Email us and we'll help you out.