Zoom Room User Guide

This article provides instructions for scheduling and hosting Zoom meetings in a Zoom Room.

For best results, install Zoom Client for Meetings on your device prior to scheduling or hosting a Zoom Room meeting.  https://zoom.us/download#client_4meeting

1. Turn on the Display

Turn on the Display

Zoom Rooms are available in a variety of different locations and systems. The first step is to make sure your audiovisual system is turned on and the Zoom Room is selected. If you are already on the Zoom Room splash page, you may skip to step 2 below.

In most cases you will need to ensure that:

• The display is turned on
• Zoom Room is the selected source

2. Start or Join your Meeting

You can find instructions for the Zoom Room User controls here:  https://support.zoom.us/hc/en-us/articles/204772869-Zoom-Rooms-User-Guide

Start an instant meeting and invite attendees

1. Select the Meet Now tab on the left column of the Controller.
2. Tap the green Meet Now button on the Controller.
3. Select the Invite button on the Controller and invite attendees in 1 of 3 ways:

• Invite from contacts
  • Select a Dartmouth contact on the list and Invite
• By email
  • meeting invitation opens
  • enter email address and Invite
• Invite Room System 
  • invite a Video Teleconference Unit (H.323 device) by entering the unit’s IP address or E.164 number (SIP)

Schedule a Zoom meeting via the Outlook Calendar

1. Install the Zoom add-in for Microsoft Outlook (BWA/OWA users should install Outlook Web Add-In)
2. Schedule a meeting in Outlook using the Zoom add-in and Invite the Zoom Room to the Zoom meeting as an attendee, e.g. 4 Currier 215.
3. Enter Zoom meeting information by selecting the Zoom icon that appears above the meeting invitation.

• A Zoom invitation opens
• Enter information
• Select Add Zoom Meeting and Send

Start a scheduled Zoom meeting in a Zoom Room

All scheduled meetings for the current day will be listed under the Meetings tab on the Controller. Zoom meetings are denoted by a meeting ID number.

1. When a Zoom meeting is scheduled to begin a Start button will appear on the Controller.
2. Press Start to launch Zoom meeting.

3. Share your Screen (as needed)

Screen Share options

Direct Screen Share from a Zoom Desktop Client

1. Press Share Screen in the Desktop client.
2. It will connect immediately or provide instructions to use either a sharing key (desktop app) or a meeting ID (browser). The meeting ID is listed in the sharing window.

https://support.zoom.us/hc/en-us/articles/214629303

Using the presentation tab on the Controller

1. Select the Presentation tab on the Controller
2. Choose desktop or IOS option 
3. A share screen window appears with options to share with a desktop app or browser.

Wireless Screen Share 

1. Launch a local meeting (Meet Now) 
2. Go to https://share.zoom.us
3. Enter the meeting ID 
4. Share desktop or applications.

https://support.zoom.us/hc/en-us/articles/202953799

Additional Options (available per location)

Using the Phone Dialer

1. Select Phone Tab - Dialer appears. The drop down menu is for recent calls.
2. Place all local and US long distance calls by entering area code and number via the touch pad controls. The number 1 (country code) will be added automatically to US long distance calls.
3. Call controls include Mute, DTMF keyboard and volume (volume control will be greyed out when Zoom Room has a digital connection).

Zoom meetings

1. Call out to Zoom at 646-558-8656.
2. Enter meeting ID when prompted and select # key to enter the meeting.
3. Participants can also call into a Zoom Room meeting using this same method.

https://support.zoom.us/hc/en-us/articles/205369035-Telephone-Call-Out-From-Zoom-Rooms