OneDrive Storage Allocation Changes at Dartmouth College for A1 Licensed Users

Starting February 1, 2024, Dartmouth College users with Office 365 A1 licenses will have their OneDrive storage limited to 100GB due to changes in Microsoft 365 for Education storage allocation. Users exceeding this limit will need to reduce their storage or move data to a departmental SharePoint site. Full A3 license holders are not affected by this change.

On August 1, 2023, Microsoft introduced changes to cloud storage across the Microsoft 365 for Education suite. Included in this announcement were several changes to how Microsoft would allocate and configure storage. Beginning August 1, 2024, all Microsoft 365 for Education suites will receive 100TB of free pooled storage across OneDrive, SharePoint, and Exchange, with additional pooled storage per paid user subscriptions, respectively. Additionally, effective February 1, 2024, users of Office 365 A1 will be limited to a maximum of 100GB of OneDrive storage within Dartmouth College’s pooled storage.

What's changing?

On February 1, 2024, Microsoft will change our A1 User Licensing storage allocation, setting the maximum OneDrive storage to 100GB for this license type. Prior to this change, all users had a default storage limit of 1TB. This change will not affect those with a full A3 or A5 license.

Who are A5, A3 and A1 licensed users?

A5 and A3 licenses are assigned to faculty, staff, and students. A1 licenses are typically assigned to sponsored accounts such as consultants, temporary staff, or various other use cases where only a basic mailbox license is needed.

What does this mean?

If you currently have an A1 license and you are using more than 100GB in your OneDrive, you will not be able to upload, edit, or sync new files to OneDrive, and existing files will remain read-only. You will still be able to download files, delete files, and empty your recycle bin inside OneDrive. If you are currently above 90GB but less than 100GB used in your OneDrive, you will receive a warning email from Microsoft notifying you that you are close to reaching your storage allocation limit.

How to check if you are affected?

Do I have an A1 license?

1. Sign into portal.office.com.
2. Click on your initials in the top right corner and select "My Account".
3. In the left-hand menu, click on "Subscriptions" then "View Subscriptions".

How much OneDrive storage am I using?

1. Sign into portal.office.com.
2. From the left-hand menu or from the waffle, select OneDrive.
3. In the bottom left corner, you will see a storage bar indicating how much storage space you are using.

What can I do if I'm affected?

If you have an A1 license and are currently using more than 100GB of storage, you will need to either delete some of the data to get below the threshold or move the data to another location. If you are unable to delete this data due to its nature, please work with your departments IT support staff and review your storage options.