Learn how to setup a Zoom session in a central classrooms with video teleconferencing (VTC) equipment.

Details

How-to guide to setup your video conference session

Conference Session - Start

• Wake Up Crestron Touch Panel.
• Select Video Conference Tab.
• Select Send to Projector.
• Select Do Not Disturb.
• Select Available.
• Verify Conference Volume (Conf Vol) is not on Mute (red).
• Un-mute by raising or lowering the volume level.
  • Volume control is used for sound level of the remote participants.
• If the Conf Vol of your remote participants is not loud enough,
  • Go to presentation tab.
  • Go to Program Volume to adjust sound level in the room
  • Select Video Conference Tab to return to the conferencing controls.
• Select Call button.
• Enter the IP address of the scheduled conference call, as shown in the example below.
  • Example:162.255.36.11 (must type the dots).
• When prompted for Meeting ID, select Touch Tones.
• Enter the Meeting Id followed as instructed (i.e., Zoom # 1230004567 #).

Camera

• Select Camera.
• Select Front or Rear Camera.
• Check the presets to see if one of the choices are suitable.
• If camera presets do not meet your preference, use the pan/tilt control or zoom control to adjust the view.

Sharing Content - Start

• Select Presentation button
• Select source (e.g., laptop, installed computer, document camera, etc.)
• Select the Present button
• If using more than one source, repeat the above steps to switch source content during the conferencing session.

Microphone

• Hands Free Microphones:  Some rooms have installed ceiling microphones at the front of the room and over the audience.  Therefore, lectern or wireless microphones are not needed.
• To use a lectern mic (if installed) or wireless microphone (lapel or handheld).
  • Select the Mic Volume button.
  • Verify the microphone being used is not on Mute (red).
    • Go to Presentation Tab
    • Select the Mic Button
• Test that the in-room sound from the mic to determine a good level for the in-room attendees.
• If desired, select the Mic icon to mute when you do not want remote attendees to hear in room sound (e.g., local attendees arriving before official start of the meeting).
  • Re-select the Mic icon when you are ready to present to remote attendees

Viewing Options

• To view your remote guest on the projection screen
  • Select, Send to Proj
  • If more than one projector, choose where you would like the image to be projected.
• If remote guest needs to share content
  • Select layout Options, a popup menu will appear.
  • Select the layout option you prefer to view the shared content.
• To see the in-room view of your local attendees or presenter on the projection screen
  • Select Self-View.

Sharing Content - Stop

• Select Presentation button
• Select Stop Presenting button

Conference Session - End

• Select END button.
• Select Available button, a drop-down menu will appear.
• Select Do Not Disturb button.
• If you are done presenting to local attendees, Select Power icon.
• Select Shutdown Displays Only.

Help

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