Outlook for Mac: share calendar with other Dartmouth users

You can share your calendars in Outlook for Mac with family, friends, and co-workers. Permissions you can set range from co-owner to view-only, and you can take away their permissions to see your calendar at any time. To share your calendar, both you and the person you want to share it with must have Microsoft Exchange accounts.


Share a calendar with someone
  1. Open Outlook for Mac.
  2. At the bottom of the navigation pane, select the Calendar icon.
  3. Select the calendar you want to share.
  4. On the Organize tab, choose Calendar Permissions. If the Open Shared Calendar or Calendar Permissions buttons are unavailable, you might need to change one of your settings in Outlook preferences.
    1. Change the preferences settings that are related to the On My Computer folders.
    2. On the Outlook menu, click Preferences.
    3. Click General.
    4. Clear the Group similar folders, such as Inboxes, from different accounts check box.
    5. If you want, select the Hide On My Computer folders check box
  5. In the Calendar Properties box, choose Add User.
  6. In the Search box, enter the name of the person you want to share your calendar with.
  7. When you see their name appear in the list, select it and then choose Add.
  8. In the Calendar Properties box, select the Permission Level down arrow, and choose the permission level to assign to the person you added.
    1. Permission levels defined - You can grant different permission levels to different individuals. The default is free/busy, which shows your free/busy status in the scheduling assistant. In order for Mac users to see your calendar, they'll need to be assigned the Reviewer permission level.
  9. Check the boxes that apply in the Read, Write, Delete, and Other sections, and then select OK.

For Further Information

Share your calendar in Outlook for Mac - https://support.office.com/en-us/article/share-your-calendar-in-outlook-for-mac-1534a3e9-b6d1-420f-88ae-89abb17ad57e#bkmk_permissions

You can't open a shared calendar in Outlook for Mac - https://support.microsoft.com/en-us/help/3007307/you-cannot-open-a-shared-calendar-in-outlook-2016-for-mac


Article ID: 73268
Thu 3/7/19 4:59 PM
Tue 4/21/20 3:29 PM