Graduating Students - VaultMe

Summary

Dartmouth has partnered with VaultMe to assist graduating Undergrad Arts & Science and Guarini students in migrating their Dartmouth email to a personal email account. For each graduating undergrad A&S and Guarini student, Dartmouth will subsidize $10.39 of one VaultMe migration, which is the base migration fee. With them you can migrate:

• All emails and email folders
• OneDrive and Google Drive files
• Calendar events
• Contacts

What is VaultMe?

VaultMe is a recommended, optional, automated online service that can be used to copy your Dartmouth student email account content (email folders and messages, contacts, calendar), Dartmouth OneDrive account content (docs, spreadsheets, files, folders), and Dartmouth Google Drive account content (docs, sheets, slides, files, folders) to an account of your choice (personal or other Gmail/Microsoft account, etc.).

Features offered are:

• Runs entirely online and requires no software install.
• Can migrate email, contacts, calendars, and files simultaneously.
• Takes approximately one minute to set up a migration.
• Estimates the account migration time based on actual number of items selected for migration.
• Copies all folder structures and keeps email & file organization intact.
• Can migrate all the “Shared with Me” files that others own (like group projects you worked on but don’t “own”).
• Provides real-time migration status.
• Once complete, provides a detailed migration report showing every item migrated and exactly where it’s located in your destination account.

For each graduating Undergrad Arts & Science and Guarini Dartmouth student, Dartmouth will subsidize $10.39 of one VaultMe migration. This offer is ONLY available for recently graduated Undergrad Arts & Science and Guarini.

Who is eligible?

• Anyone can use VaultMe, but Dartmouth ONLY subsidizes graduating Undergrad Arts & Science and Guarini.
• To use VaultMe, you must agree to the Terms of Service and provide VaultMe with a payment method (credit card or PayPal).

Cost

Breakdown

• Charges are based on the number of items and total GBs migrated.
  • $0.20 per GB and $0.20 per 1,000 items
• VaultMe will provide an estimate before you agree to the migration.
• You can select to exclude certain types of data, if you would like to save on the migration.
• For graduating students, any charges above $10.39 or any additional migrations are payable by the student.

Cost Examples

• Small Migration: 10,000 items and 10GB – Charge would be $14.39. Dartmouth would cover the first $10.39, student would have to pay $4.00.
• Average Migration: 40,000 items and 35GB – Charge would be $25.39. Dartmouth would cover the first $10.39, student would have to pay $15.00.
• Extremely Large Migration: 250,000 items and 400GB – Charge would be $140.39. Dartmouth would cover the first $10.39, student would have to pay $130.00.

Instructions

VaultMe provides an easy-to-use self-guided migration process that will take you through the following steps:

1. Before you auto-migrate your email, be sure to set up forwarding on your @Dartmouth.edu email account
   1. Log into Dartmouth's Directory Manager system, dartdm.dartmouth.edu
   2. Click on "Email Delivery Options" on the lower right
   3. Select "Forward To" and enter the personal email address of your new destination account
      • Once you complete this step, no more email will be delivered to your dartmouth.edu mailbox; instead, it will be forwarded directly to the personal email address you entered
2. Navigate to VaultMe and click the button to “Try VaultMe for Dartmouth Now”.
3. Introduction: Read the quick introductory overview.
4. Describe Your Goal: Migrate a single user account.
5. Account Types: What two types of accounts do you want to migrate between? Either
   1. Choose to migrate FROM Microsoft 365 to copy Dartmouth Outlook email, contacts, calendars, and/or OneDrive files.
   2. Choose to migrate FROM Google Workspace to copy Dartmouth Gmail, Contacts, Calendars, and/or Google Drive files.
   3. Choose to migrate TO any personal account of your choice. A personal Google account is recommended.
6. Migrate From: Provide your @Dartmouth.edu email address and password.
7. Migrate To: Provide your destination account email address and password.
8. Preferences: VaultMe will evaluate your source and destination accounts and provide a Migration Detail panel which summarizes the estimated migration time, number of items and GB to migrate, and total price.
   1. Confirm your Dartmouth subsidy has been applied to your price by clicking the question mark button on the right side of the price row in the Migration Detail panel.
   2. Resolve any issues: If you do not have enough space in the destination location, VaultMe will guide you through a process to create/buy space.
9. Proceed to Checkout: Students, you will be asked to provide a payment method for the amount over $10.39.
10. Migration In Progress:
    1. Once your migration starts, VaultMe works continuously until it's done. You may turn off your device or close your browser without affecting the migration. The migration status page will provide real-time progress indications. VaultMe will auto-email your destination account when it's done.
    2. Support, if needed: In the rare event that you require support, you can email the VaultMe Support Team at support@vaultme.com. Typically, VaultMe Support responds within hours, but you can expect a response within one business day.
11. Migration Complete: Once your migration is complete you may download a spreadsheet report containing the details of all the items processed in your migration. Keep this report for your records.
12. Do you need another migration? If your first migration was from your Dartmouth Microsoft 365 account (Outlook email, contacts, calendars, and OneDrive files) and you also have a Dartmouth Google Drive, you may perform a second migration from your Dartmouth Google Drive. VaultMe will auto-recognize your Dartmouth email address and only charge you $1.00 plus the data fees for this subsequent migration.